Last Updated: January 15, 2026
Look, we get it - nobody actually enjoys reading privacy policies. But since we're in the business of helping companies stay compliant, we figured we should walk the talk and be super transparent about how we handle your information.
At Stratiformix Legal Solutions, we take your privacy seriously. This isn't just some templated document we pulled off the internet. We've crafted this policy to explain, in plain language, what data we collect, why we need it, and what we do with it. If something's unclear or you've got questions, don't hesitate to reach out - we're lawyers, so we're used to explaining complicated stuff.
We're gonna be straight with you - running a corporate law practice means we need certain information to actually help you. Here's what we typically collect:
Important: We only collect what's necessary for providing legal services or running our business. We're not in the data-selling game - that's not our business model.
Here's the deal - we use your information to provide legal services and keep our practice running smoothly. Nothing shady, just practical business stuff:
Providing consultations, drafting documents, representing your interests, and basically doing the legal work you hired us for.
Responding to your inquiries, sending updates on your matters, and keeping you in the loop about developments.
Processing invoices, tracking payments, and handling the financial side of our attorney-client relationship.
Meeting our professional obligations under the Law Society of Ontario rules, anti-money laundering regs, and other legal requirements.
We might also use aggregated, anonymized data to improve our services or understand industry trends. But that stuff can't be traced back to you specifically.
Let's be clear: we're not selling your data to marketers or data brokers. That's not what we do. However, there are times when we need to share information:
We work with trusted third parties who help us run our practice - think cloud storage providers, payment processors, document management systems, and IT support. They only get access to what's necessary, and they're contractually bound to keep your info secure.
Sometimes we're legally required to disclose information - court orders, regulatory investigations, law enforcement requests with proper warrants, that sort of thing. We'll always verify the legitimacy of such requests before sharing anything.
If you give us the green light to share your info with a specific party (like opposing counsel, business partners, or financial advisors), we'll do that. But we'll always check with you first unless it's part of the services you've explicitly requested.
Occasionally we might consult with other lawyers, accountants, or experts on your matter. Don't worry - they're bound by the same confidentiality rules we are.
Yeah, we use cookies - but not the delicious kind. Our website uses small data files to make things work better. Here's the breakdown:
| Cookie Type | Purpose | Duration |
|---|---|---|
| Essential Cookies | These keep the site functioning - things like remembering your session and security features. Can't really turn these off without breaking stuff. | Session/1 year |
| Analytics Cookies | Help us understand how people use our site so we can make it better. We use Google Analytics with IP anonymization turned on. | 2 years |
| Preference Cookies | Remember your settings and choices so you don't have to set them every time you visit. | 1 year |
You can manage your cookie preferences below in the Consent Management section or through your browser settings. Keep in mind that blocking some cookies might affect how the site works for you.
Under Canadian privacy laws (particularly PIPEDA and provincial equivalents), you've got several rights regarding your personal information:
You can ask what personal info we have about you. We'll provide it within 30 days (or let you know if we need more time).
If something's wrong or outdated, let us know and we'll fix it. Accuracy matters, especially in legal work.
You can request deletion of your data, though we might need to keep certain records for legal or regulatory reasons.
If we're processing your data based on consent, you can withdraw that consent anytime. Just note that this might affect our ability to provide certain services.
Want your data in a format you can use elsewhere? We can provide that for most information.
To exercise any of these rights, shoot us an email at contact@stratiformix.info or call us at (416) 555-2847. We'll verify your identity and get back to you promptly.
We're lawyers dealing with sensitive business info all day, so security isn't just a nice-to-have - it's essential. Here's how we keep your data safe:
All data transmitted to and from our systems uses TLS encryption. Stored data is encrypted at rest.
Only authorized staff can access client data, and we use multi-factor authentication for all systems.
We use Canadian-based servers with regular security audits and backup systems.
Look, no system is 100% hack-proof - anyone who tells you otherwise is lying. But we implement industry-standard security practices and stay current on threats. If there's ever a breach affecting your data, we'll notify you promptly as required by law.
We don't keep your information forever - that'd be excessive and frankly a pain to manage. But legal work comes with certain record-keeping requirements:
While we're working on your matter, we keep everything we need to provide competent legal services. Pretty straightforward.
After your matter concludes, we typically retain files for 10 years. This aligns with Law Society of Ontario requirements and lets us defend against potential malpractice claims (hopefully never needed, but it's prudent).
Accounting and billing records are kept for 7 years as required by Canadian tax laws.
If you're just on our mailing list and not a client, we'll keep your info until you unsubscribe or for 3 years of inactivity, whichever comes first.
After the retention period expires, we securely delete or destroy your information. For physical documents, that means shredding. For digital data, it's permanent deletion with verification.
Control how we use your data with these settings. Changes take effect immediately.
If you've got questions about this privacy policy or how we handle your information, we're here to chat. Seriously - we know this stuff can be confusing, and we'd rather clear things up than have you worry.
We'll update this privacy policy from time to time - whether because laws change, our practices evolve, or we add new services. When we make significant changes, we'll notify you via email (if we have it) or through a prominent notice on our website.
The "Last Updated" date at the top tells you when the most recent changes were made. We'd recommend checking back occasionally, especially if it's been a while since you've reviewed it.